Whilst organising an event there are various things to consider to ensure all goes off without a hitch. Here are some tips which should hopefully help to make things run smoothly on the day.
Make sure you have carried out a risk assessment for the event and that copies of any health and safety policies have been passed on to the event staff members and volunteers to be adhered to on the day.
Ensure that all of the necessary contracts and licenses between yourself and the venue and any outside contractors such as caterers or entertainers have all been made and confirmed in writing before the event proceeds.
Regularly check the building status of any temporary structures, decorations, displays etc. to ensure everything is all set up and ready to go for the start date of your event.
Don’t leave it until the last minute to take out your event insurance policy. There would be nothing worse than having everything all set up only to find that you have left it too late to receive your policy documents through in time (thus causing the venue owner to force cancellation of the event due to the relevant insurance not being in place).
Ensure all employee’s/volunteers know their duties on the day and any staff training manuals have been read through thoroughly so that everybody knows exactly what it is that they will be doing on the day
Lastly, make sure to keep a record of anything of significance which happens whilst the event is in preparation stage and have some form of health and safety checklist handy to ensure all preparations are carried out safely
Tags: event cancellation insurance, event insurance, event liability insurance, event public liability insurance, events insurance, one day event insurance, one off event insurance, special event insurance